NOTIFICATION ON THE UPDATE ON THE ENROLMENT QUOTA FOR INTERNATIONAL STUDENTS FOR ALL IPS (LANGUAGE CENTRES) REGISTERED UNDER MOE

1.     PURPOSE: 

1.1.   The purpose of this bulletin is to provide updates regarding the following implementation:

• Update on the system enhancement for quota management for all IPS based on the circular issued by the Ministry of Education (Bahagian Pendidikan Swasta) [Ref: KPM 100-3/3/1 Jld.4 (58)] dated 29th June 2018.
• Restriction for certain nationalities to apply for student pass for New application based on the circular issued by the Malaysian Immigration Department [Ref: IM.101/HQ-G/1130/1].
• Extension of e-Visa Approval Letter (eVAL)

2.     IMPLEMENTATION:

2.1.   Based on the circular issued by the Ministry of Education (Bahagian Pendidikan Swasta) [Ref: KPM 100-3/3/1 Jld.4 (58)] dated 29th June 2018, EMGS has made a system enhancement to introduce the quota system for international students

2.1.1. The permitted quota of international students for an institute must be calculated based on the approved number of students (international & local) as mentioned in ‘Lampiran A’ of the institute’s Certificate of Registration (Surat Perakuan Pendaftaran).

2.1.2. Since there are two class sessions allowed per day, the total number of students (International and Local) allowed for an institute is multiplied by two (2). For an example, if the approved number of students stated in ‘Lampiran A’ is 100, the maximum number of students allowed to be enrolled by an institute is 200 students.

2.1.3. The permitted quota of international students will be 80% from the maximum number of students allowed to be enrolled by an institute. For an example, if the total allowed is 200 students, the total number of international students allowed is 160 (200 x 80%).

2.1.4. The quota allocation per nationality is 20% out of the total number of international students allowed. For an example, if 160 is the total number of international students allowed, the maximum number of international students from any one country is 32 (160 x 20%).

2.1.5. To help institutes have better monitoring and control over the number of international students allowed, EMGS has introduced a system enhancement that provides institutes with a detailed view on breakdown of enrolled international students based on the quota.

2.1.6. Institutes can view the quota system through the EMGS STAR System via ‘My Account’ > ‘My Quota’. This feature will help institutes to monitor the number of international students per nationality. Please refer to the screen shot of “My Quota” feature:

Image 1.0 – View of Quota Breakdown 

2.1.7.  The quota of international students for all existing applications will be auto updated and ready for viewing through the ‘My Quota’ module within the EMGS STAR System. Kindly note that the quota for any new students recruited by the institution will be updated in the module once the student pass application is created in STARS.

2.1.8.  Please note all institutions are required to apply for “Check-Out Memo” for their students who complete their studies or have been terminated from the institution. EMGS will only remove the quota of an International Student once the institute submits a copy of the “Check-Out Memo” memo issued for the student.

2.1.9.  Institutes may also request to remove international students from ‘My Quota’ module by emailing their request to enquiry@emgs.com.my and providing reason ( such as student has withdrawn from studies, students goes missing, etc….).  Institutes may be required to provide supporting documents based on the reason given.

2.2.   Restriction for certain nationalities to apply for student pass  for New application based on the circular by the Malaysian Immigration Department.

2.2.1.  Based on the circular by the Malaysian Immigration Department [Ref: IM.101/HQ-G/1130/1], international students from an additional 21 countries from the initial 4 (Afghanistan, Bangladesh, India & Pakistan) are restricted to apply for New student application at an IPS.

1.     Afghanistan
2.     Angola
3.     Bangladesh
4.     Burkina Faso
5.     Burundi
6.     Cameroon
7.     Central African Republic
8.     Congo (DRC)
9.     Congo (Republic)
10.   Côte d’Ivoire
11.   Djibouti
12.   Equatorial Guinea
13.   Eritrea
14.   Ethiopia
15.   Ghana
16.   Guinea-Bissau
17.   India
18.   Liberia
19.   Mali
20.   Mozambique
21.   Niger
22.   Nigeria
23.   Pakistan
24.   Rwanda
25.   Western Sahara

2.2.2.   The above restriction is subject to change based on the decision taken by the Government of Malaysia.

2.2.3.  Institutes will not be able to select any of the countries listed above when applying for an application through the EMGS STAR System.  
 

2.3.   Extension of e-Visa Approval Letter (eVAL)

2.3.1.  The Immigration Department of Malaysia will allow institutions to extend eVALs that have expired during the Movement Control Order (MCO) period.

2.3.2.  Institutions must submit the application for eVAL Extension by creating an eVAL Amendment Form (Extension) through the EMGS STAR System. Documents that are required for the eVAL Extension are: –

• Cover Letter from the Education Institution
• Offer Letter
•  Deferment Letter (if applicable

Education Malaysia Global Services
24^th June 2021